Online Board Meetings Benefits
Many companies are adjusting to working from home as a permanent option post-pandemic, teleconferences are more frequent than ever. While the ease of virtual meetings is an obvious advantage, there are a few challenges to consider before making the change.
Reduction in engagement: Using remote communication might be a little daunting for those who aren’t used to online communication, which leads to a decrease in participation at the meeting. This can slow the progress of the board and disrupt the agenda.
It can be a challenge to discern body language and facial expressions in a virtual chat that can lead to misunderstandings. Eye contact is not always present. can cause some directors to feel less confident speaking up and becoming passive listeners, which is not the ideal situation for an executive board.
The board portal could be used to solve these issues. A board management tool that includes a https://ebooks-sap.com/say-goodbye-to-data-breaches-discover-the-power-of-virtual-data-rooms/ secure video conferencing feature for instance, makes it easy to record and store important documents. Directors can then access the documents and minutes anytime, from any device, even before the next meeting.
It’s also a good idea to ensure that the room is spotless and free of distractions. The meeting should not be held during mealtimes, and all attendees are asked to use a muffled phone when they are not speaking to minimize background noise. The chair should be able to see all attendees on camera and encourage them to use their microphones only when needed to avoid everyone talking simultaneously.
