In the event of deciding to vote on important issues, it’s vital that board members are capable of participating regardless of whether or not they’re physically present. Online voting is becoming increasingly popular with boards. To be successful, you need the proper procedures and rules for electronic meetings.
The traditional voting method involves showing hands, or saying “yes” or “no”, in person at a conference in person, or via videoconference, or phone. Many companies also use board management software that permits an efficient electronic voting system with high security. However, email voting can be vulnerable, and it can be difficult to ensure that your board members respond to your vote request on time.
If you would like your board members to be able take part in your remote voting they must be allowed to vote at a time that is convenient for them. If you’ve got the right technology, you can permit your board members to vote on their own devices.
Use a board portal with encryption to protect sensitive data. Also, you should use an application that allows members to restrict who can view their votes and who is able to view the votes of others. This helps reduce the possibility of individuals outside your organisation engaging in inappropriate or malicious behaviour.
