Board management software is an electronic tool that assists administrators and boards in completing tasks related to organization, such as scheduling meetings, preparing agendas and documents, distributing them and editing them, interacting with members of the board and recording meeting minutes. These tools simplify meetings and eliminate administrative headaches by making it easier for boards to make better, faster decisions.

The most successful boards utilize modern board management tools which optimize time, increase efficiency, and improve meeting preparation. However, some companies aren’t keen on adopting new technology because they are afraid of the expense or don’t believe it will bring the expected return on investment. In reality, there are several indicators that suggest it’s time to upgrade.

Secure File Sharing

Storing important business documents, such as board documents or meeting minutes, on local hard drives poses an opportunity for security because it’s easy for people to lose records and expose confidential information to unauthorized individuals. The top software for board governance have an encrypted portal that makes it easy for directors to share and collaborate on files and documents.

A reliable, high-performance solution will be backed up by a team that offers board support in order to ensure that users get the most value from it. This includes helping them navigate the platform and making sure they are aware of all features and capabilities. It also involves providing customers with expert service and hands-on training when needed.

Customers complain that free programs for managing boards don’t have all the features or security of paid software. For instance, a large number of free software programs don’t come with secure encryption, which is vital for virtual board rooms protecting sensitive information.